How Standup Alice Works

Standup Alice automates daily standups by collecting responses from team members and delivering summaries to your teams channel or other team members. Here’s how Alice works:

  1. Choose a Teams Channel: Select the channel where your team’s daily standup will take place.
  2. Select Participants: Decide who will participate in the standup.
  3. Customize Questions: Use common templates or create your own standup questions.
  4. Schedule the Standup: Set the time and days for your standup. Alice will remind participants about an hour before the scheduled time.

Once configured, Alice handles reminders, collects responses, and posts summaries automatically.


How to Add Standup Alice to Microsoft Teams

Follow these steps to add Standup Alice to your Microsoft Teams Workspace.

  1. First, you need to add Alice to your Microsoft Teams Workspace. You can do so by clicking on the "Add to MS Teams" button listed below, or visiting https://app.standupalice.com/login and selecting the Slack icon that says "Login With Microsoft Teams".
    2. You will be directed to login and grant permissions for Alice to be added to your workspace, you can review the permissions set here
  2. After granting access to Alice, you will be taken to the dashboard of your account where you can view and manage all standups through Standup Alice in your workspace.
    1. You can also add Alice by clicking on the 3 dots that manage settings inside of Teams that is located on the left hand side of your screen.
    2. To add her as an app, simply type in "Standup Alice" and click "Add". 
    3. Click "Add" again, and you will get a pop-up saying that she has been added successfully.
    4. Select the channel that you would like her added to and clicking "Go"
    5. You can checkout other channel commands here


How to Create A Standup 

After adding Standup Alice to Microsoft Teams and signing into the dashboard view of the app, you can create or edit standups within your workspace.

  1. Once you have added Alice to your MS Teams Channel, create a new message by typing @StandupAlice and selecting from the drop down menu "Status" to edit settings. 
  2. You can also edit the settings of a standup by logging into the app here
    1. Once logging into the app, select the standup you want to adjust the settings of. 
    2. Then select the three dots at the top right hand corner to edit settings
  3. Add members from your workspace by typing their name, or selecting them from the drop down menu in the section that says "Who attends"
    1. You can select all members in the selected channel (and daily auto-update) or invite one by one.
  4. To edit, change, or modify any of the questions in the standup, select the "Questions" tab at the top of the screen. 
  5. To edit, change, or modify the schedule of when the standup is sent out, select the "Schedule" tab at the top of the screen.
    1. Timezone: select the timezone of your team. If your team members live in different timezones and multi-timezones is enabled, this setting uses for members who doesn't select their timezones.
    2. Which days in a week do you want to organize a standup?: days that the standup will be held.
    3. What's the best time to post stand-up report: time that Alice sends standup summary.
    4. Alice reminds each participants: Alice sends the first reminder with a question to ask team members to enter his/her standup. Usually, it happens 1 hours before the post time. You can select a value from the dropdown.
  6. To review and edit advanced settings, select on the "Advanced" tab at the top of the screen.
    1. Multi-timezones: If enabled, Alice reminds team members in their own timezones and sends separated summary for each timezone. This option is recommended for multi-timezone teams.
    2. Thread conversation: If enabled, Alice creates a thread for each day and send standup summary into the thread. If you team is big, the summary is usually long and people need to scroll up and down to read. This option is helpful to avoid that issue. Recommended for team of 6+ members.
    3. Async report delivery: If enabled, summary is sent as soon as a team member completed his/her standup. 
    4. Report format
      • Group by question (default): summary grouped by questions
      • Group by user: summary grouped by users
    5. Also deliver report to following emails: standup summaries will send to selected emails, useful for users who are not in Slack, but want to read the summaries.
    6. Also deliver reports to following channels: standup summaries will send to other channels, useful for other teams who want to know what happens on this team
  7. Once you are satisfied with the set-up process, select the "Save" button at the top right hand side of the screen.


Watch The Setup Video Here:





Standup conversations

Standup Alice automatically sends reminders to participants with the first question as you defined in your standup settings. Participants can reply to Standup Alice's question and follow-up questions to complete their standup. 



They can optionally select quick replies such as "Late", "Skip", "Day off", "Sick", "Vacation". For each quick reply, you can change your reply later:

  • Late: when you are busy or couldn't send your standup, you can chat with Alice and send your standup later even after your standup time. If you submit your standup after your standup time, it will deliver to the channel immediately.
  • Skip: Yes, you can skip a standup. Alice will report to the team that you skip it. However, you can change your mind and complete your standup just by sending Alice a message. You then need to follow the conversation to complete it.
  • Day off: Just a day off, and Alice will remind you in the next day
  • Vacation: Alice won't remind you until you tell Alice that your vacation is over. To do that, just send Alice a "hi" message when you're back from vacation, Alice will confirm without for your vacation status
  • Sick: similar to "Vacation", you can send a "hi" message when you get back to work.